SIGN UP or DROP: trips OR hike training

Training Partner Registration form

(NEW IN 2026: All hikers Step 1)

Trip Registration form

(Travelers only.  Step 2)

Change form (after trip registration)

(Preferences and updates)

Drop-Refund Request form

(Your request to drop)

Ways to Pay

(Instructions and links)

(How to pay by card, check or cash)

 STEPS: (new for 2026)

1) Register for training

2) Register for a trip

3) Pay deposit

(covers non-refundable airfare)

3) Balance payment

(Due by July 15)

Payment options; Pay in full or by payments.  (Coach Gunn will work with those that need it)  

The Trip Opens when the Trip Description & price is emailed to everyone on the list.

Everyone on the list must confirm or drop (switch to Training Partner)

 You have 2 weeks to accept or drop 

(Those that drop continue hiking with us as a Training Partner.  Trip deposit covers the fee)

After submitting the trip form 

You will redirect to the Change Request form - please use this to submit any changes and confirms your registration was sent OK.  You will receive all newsletters and be the first informed when the trip opens to fill spots.  Your deposit is your

TRAINING FEE.  Should you drop from the trip you may continue with all training hikes and privileges..

Feel free to contact Thom (he keeps the lists) with questions or concerns.

Thom@CairnStoneTours.com

OR

contact Tim with any accounting questions and CC Thom.

Tim@CairnStoneTours.com

To participate in the local hikes and training, register as a Training Partner.  You will have access to all the lectures, hikes, training material and coaching that our travel team enjoys.  

The training schedule and hike distances vary slightly each year to prepare for hikes at the travel destination.  This is usually more than adequate for everyone's goals. 

(Step 1 for those going on the Fall hiking tour.)

Use this form only if you have previously registered for a trip.

Use this form to change preferences such as roommate, trip number or for any special requests for before or during your travel.

NOte:  Do Not use this form to drop from a trip - Use the Trip Drop Form to drop and request a refund.

REGISTRATION GETS YOU ON THE RIGHT TOUR LIST: The form collects necessary information for you and your 

spouse/hiking partner. 

1 form for each person PAYING.  

(EXAMPLE 1: John and Mary Doe use one form:  John is Name 1 (paying).  Mary is Name 2 on the same form)

(EXAMPLE 2:  Judy Jones & Sally Smith want to room together, both pay their own way.  Both must submit a form with the other listed as Roommate.)

(EXAMPLE 3: Bill Sims wants a roommate but doesn't have one.  Leave it blank, we will assign if possible.)

(EXAMPLE 4:  Jodi Brown wants no roommate.  Under Roommate put SINGLE.  (Note, S/O has a higher cost.))

Registration gets you on the trip list.

Your trip deposit sets the date and your seniority in the queue.

Trip positions are offered starting with earliest registration dates.

CHECKS or *CASH

(*Cash must be in an envelope with your name, trip location) Hand to Coach Gunn or dropped in the Jogpot at a training hike.  (take a photo of check & email to Checks@CairnStoneTours.com)

Checks can also be mailed.

NOTE: Always fill check comment line to identify how check is to be recorded (which trip & year, training partner fee, names (not printed on the check), etc.)

ONLINE DEPOSITS & PAYMENTS

by Credit, Debit cards or PayPal

Available spots fill according to date of deposit.  We fill vacancies from a waiting list also by date of deposit.  

To remain in good standing you must be ready to fill a vacancy.  You must keep up your training and payments as if you are on the trip for sure.  

Coach Gunn's Guarantee

If you don't get off the waitlist and on the trip all payments are 100% refunded.  

($100 deposit is kept for a training fee.)

TRIP CANCELLATION INSURANCE

is very highly recommended to protect your investment.  Life happens; if the unexpected makes you miss the trip you are reimbursed in full. Insurance can do this, Coach Gunn can't as everything is paid in advance.

[SEE REFUND POLICY]

 Life is full of the unexpected.

Use the Drop form (button below) to drop from a trip and initiate a refund request.  Refunds are time sensitive.

The form date will be used to calculate the amount that can be refunded.  

Your $100 deposit is a training fee.  Payments (beyond the deposit) are refunded on a sliding scale (see REFUND POLICY). 

Note: Group travel require contracts and payments for ground transportation, hotels and airlines much of which cannot be refunded to Coach Gunn.]